Construction plan management can be quite challenging, especially if it involves a large number of different trades and contractors. A construction plan is an essential part of the construction project management process that helps you make sure that everything goes according to plan. It also helps you make sure that each contractor on your project understands exactly what they should be doing at any given time and why they need to do so.
Create a bid calendar.
A bid calendar contains all available leads for construction companies. For a small fee, you will be sent crucial information that you can use to prepare if you are interested in joining the bidding process. This includes the plans and all the bid documents which later need to be completed.
Construction companies are seeing the value of having a detailed bid calendar sent to them, as it helps them figure out which projects they will bid on and which ones they can let go. This will help increase your winning bids, which will be beneficial to your company.
Creating a bid calendar can be a helpful way to keep track of all the opportunities your company is pursuing. By creating a bid calendar, you can ensure that your team is organized and aware of all the deadlines it needs to meet.
Here’s how to create a bid calendar:
- Choose a format: There are many ways to format a bid calendar. You can use a Microsoft Excel worksheet, a construction plan management tool such as Asana, or even Microsoft Word. Choose a format that will work best for you and your team.
- Gather your data: Start by gathering all the information you need for your bid calendar. This includes the due dates, contact information, and any other details you need to track.
- Enter your data: Once you have all your information, start entering it into your chosen format. Be
Obtain your bid documents.
Plans, specifications, and estimates (PS&E) are written descriptions of all the parts of a construction project. They are part of the bid documents and become the contract between the local government and the chosen contractor.
It is essential that you obtain your bid documents as early as possible. The sooner you have them, the more time you will have to prepare your bid. There are a few ways to get your hands on the documents. You can:
- Request them from the contracting authority.
- Download them from a website.
- Obtain them from another source.
Once you have the documents, carefully read through them. Make sure you comprehend all the conditions and language. If you have any questions, don’t hesitate to reach out to the contracting authority for clarification.
Putting Together Your Bid Form
Any company responding to a tendering process for a construction or renovation project is typically required to submit a bid form. The actual layout of the form and the information required are provided by the tendering organization. It is quite typical for tendering responses for construction and renovation projects to include blueprints, project plans, costing, detailed specifications, and a variety of other information. This form is intended to provide a one-page summary of the key details of the bid.
When you’re ready to put together your bid form, there are a few things you’ll need to include. First, you’ll need to include your contact information so that the potential client can get in touch with you. Next, you’ll need to include a detailed description of the project you’re bidding on. You’ll want to ensure that your bid form is clear and easy to read. You may also want to use a template or even make one yourself so that you can be sure everything is in the proper format.
For example, if you’re using Microsoft Word or Google Docs as your writing software, make sure that the margins are set exactly as they appear on your screen (not too wide or narrow). The same goes for font size—don’t go too small because then it won’t fit on paper! Be sure to include any relevant experience or skills you have that make you the ideal candidate for the job. Finally, you’ll need to include your price.
Putting together a bid form can seem daunting, but with a little construction plan management and attention to detail, you can put together a winning bid that will land you the job.
Estimate the total project cost.
The total cost of a project can be difficult to estimate. There are a variety of factors that can affect the cost, such as the size and scope of the project, the materials needed, the location of the project, and more.
To get a better estimate of the cost, it is important to ask for quotes from different vendors and get a detailed breakdown of the costs involved. Once you have a few estimates, you can start to compare them and get a better sense of the total cost of the project. The next step is to make a construction schedule.
Make a time schedule for construction.
Construction projects often have a lot of moving parts, which can make them challenging to manage. One way to help keep construction projects on track is to create a time schedule.
A time schedule is a document that lists out the tasks that need to be completed during a construction project, along with the estimated time required for each task. Creating a time schedule can help construction managers ensure that tasks are completed in a timely manner and that the project stays on track. This is where you will use a Gantt chart for construction plan management. And you must include all of your tasks, including any delays.
Create a resource management plan.
To create a resource management plan, you’ll need to gather information about your company’s current resources and their condition. This can be done by surveying employees or hiring an outside consultant. Creating the resource management plan includes the following:
- Finding out how much money is available so that you can buy new equipment or hire more people.
- Determine how much time it will take for each task based on its complexity. Also determine the number of people involved in its completion (i.e., if it takes 2 hours per day or week, then it would take 4 weeks).
- Calculate what percentage of your budget should go towards each category: 80% goes toward salaries; 20% goes toward materials; 10% goes toward supplies; etc.
Create a work breakdown structure.
Work Breakdown Structure (WBS) is a hierarchical decomposition of the entire project into smaller components. This are then further broken down into more detailed subcomponents. The WBS serves as a basis for organizing and managing your project, as well as establishing work packages that can be assigned to resources. This can be done in many different ways, but generally speaking, you’ll want to consider how much detail there needs to be at each level of the hierarchy. For example:
- Level 1: Establish broad project areas (such as design/build).
- Level 2: Break down each area into smaller tasks with no dependencies between them (e.g., windows vs. doors).
- Level 3: Break down even further into task types that have dependencies on other tasks
- Level 4: Start breaking down even further until you reach individual tasks.
You’re ready to create a construction plan for your project. Now, it’s time to get creative and start putting that plan into action. Remember, every project is different—there are many factors involved in deciding which contractor will be best suited to build your new home. We hope this guide has given you some useful information on how to make a construction plan.
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